8 Must Have Paper Goods/Stationery Items for your Wedding

March 28, 2023
8 Must Have Paper Goods/Stationery Items for your Wedding

Photographer: For the West and Wild Photo | Stationer: Summit and Sage


Paper goods & signage can be vital in tying all of the colors and designs from your wedding mood board together.Stationery’s not just meant to be pretty, though, but also practical – as most of these items are meant to direct your guests in some way. Whether it’s your invitation suite telling guests when to be where, or an escort display telling them where to sit, or a bar menu telling them what to drink, stationery items are definitely needed for your wedding day.

We’ve compiled a list of the 8 most-important, *must* have stationery items to give your wedding day more personality, help your guests feel extra special, and ultimately help the day run smoothly.

1. Save the Dates

Save the Dates are the first sneak peek at your wedding day that your guests will receive. These pretty papers should be sent out at least 6-8 months before your wedding day, allowing your guests ample time to prepare for the best weekend of the year. Not only do Save the Dates let your guests know they will, in fact, be invited (*sigh of relief*), but it also gives guests the chance to book flights and accommodations if they live out of state or you’re having a destination wedding.

Photography: Pepper Nix Photographers | Stationery: Ann Elizabeth Print Studio


2. Invitation Suites

Following in step with your Save the Dates, your formal invitation suite is arguably the most important paper good you need for your wedding. Your invitation suite gives your guests all of the details they’ll need for your wedding weekend – including your ceremony start time, the address of the venue, information on any other weekend activities you’re hosting, and most likely a link to your wedding website (*cough cough* – make sure you link your registry!). The suite should be sent out at least 8-10 weeks before the big day, and contain a call to action for your guests to send back an RSVP. Meaning – this formal invitation suite is important for you as well, because it will let you know how many guests you will be expecting so you can plan catering, alcohol, and seating arrangements accordingly.

Photography: For the West and Wild Photo | Stationery: Summit and Sage


3. Welcome Sign

A welcome sign will be the first piece of decor your guests see, and they’ll most likely want to snap a pic of it for their insta stories – so make sure it’s on theme! A welcome sign is especially important to have if you’re getting married at a bigger venue to have something to direct guests toward your ceremony site and/or welcome drinks. This sign can be multipurpose, and be used at your welcome party, rehearsal dinner, and day-after brunch if you’re having other weekend events.

Pro Tip: if you don’t want to use more paper – you can always go the reusable route and opt for a welcome “mirror” instead. Mirrors can be rented or you can buy one that you love and hang it up as a keepsake in your home after the big day. Plus who doesn’t want to take a mirror selfie in their A1 wedding attire?!


4. Seating Chart/Escort Display

Not everyone at your wedding knows each other, and the harder truth is that not everyone at your wedding might *like* each other. You can avoid awkward conversations between exes and make sure no childhood friend sits alone by creating a seating chart for your wedding day. This is also vital for your catering staff to ensure everyone receives the correct meal. Usually you’ll sit your wedding party at your head table, and then family and other close friends at the tables closest to you. Your seating chart can be printed on a simple, classic board that matches the fonts and colors of your invitation suite, or you can use this as a chance to have an eye-catching escort display complete with champagne or party favors for each guest. Either way, we recommend listing names in alphabetical order to help guests easily find their assigned table.

Photography: Kristyn Harder Photography | Stationery: PaperOcelot Studio


5. Table Numbers/Cards

Alongside your seating chart, you need to have something marking each table so that guests can find their corresponding seating arrangement in the reception space. If you’re wanting a themed escort display, you can get creative with your table cards as well. Instead of traditional numbers assigned to each table, we’ve seen couples opt for pretty paper cards that depict cities they’ve travelled to together, sketches of wildflowers from their home states, and even titles to their favorite movies or songs.


Photography: Alicia D’Elia Photography | Stationery: Pink Umbrella Designs | Calligraphy: SheLettering


6. Place Cards

If you’re planning on offering plated meals where guests can choose their entree, then it’s in everyones’ best interest to have place cards (indicating beef, chicken, veggie, etc.) at each seat to help catering service run smoothly. If you just plan to assign tables and not every individual seat, then you’ll still need place cards for your had table so that your wedding party knows who sits where. We love calligraphy place cards for your wedding party – the handmade detail adds a little something special to the plates of your MVPs. It makes for some extra pretty photos of their place settings, too!


7. Menus

Whether you’re having a plated meal service, a buffet, or family style food – some sort of printed menu is important to give your guests an idea of what’s to come. Menus can be sitting on each place setting, in the form of small tents at the buffet, or even displayed as a large sign somewhere in the reception space. This is helpful for those with allergies and dietary restrictions to know what they can and cannot eat. Possibly even more importantly, you should have one or two bar menus on display as well. Especially if you have creative signature cocktails, a printed bar menu will keep your bartenders from having to list and explain options to every guest. We’ve seen a lot of couples name their signature drinks after their dogs lately, so you can have sketches of your furever friends printed on your bar menus, too!

Photography: Sarah Kempers Photography | Stationery: Green Girl Design Co.


8. Thank You Cards

Finally, after all is said and done, you need to formally thank your guests for their contribution to your big day. It might be old school, but we recommend sending paper cards to guests to thank them for their presents and presence at your wedding. While of course you can find some cute ones at Target, you can also get thank you cards to match the rest of your invitation suite from your stationery vendor or the website you ordered semi-custom stationery through.


Need a place to start when it comes to choosing your wedding stationery? Check out our blog “30 Invitation Suites We Love” to spark inspiration for your paper good designs!

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