Wedding Transportation: When to Hire and What you Need to Know

June 7, 2024
Wedding Transportation: When to Hire and What you Need to Know

Feature image by: Jill Houser Photography // Transportation: The Turtle Bus

Weddings are a special time to bring your favorite people together from all across the world. While most people will coordinate their transportation to and from hotels and wedding celebrations, you might want to provide transportation for specific wedding events. We’re getting into the ins and outs of wedding transportation to ensure you and your spouse-to-be are well versed in the nitty gritty of when to hire and what you need to know about getting your guests to and from wedding festivities.

One: When to Hire

When planning your wedding day, one thing to consider is whether or not you need organized transportation for your wedding guests. A few things to consider would be: where are you getting married, how far away from a big city are your wedding festivities and are most of your guests staying in the same place? If you are planning a destination wedding where most of your guests will be traveling to the venue and you are planning a majority of wedding festivities as group activities, wedding transportation will most likely be for you.

Photographer: Whitney Rae Photography // Transportation: BrewHop Trolley


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 Two: Types of Transportation to Hire

The Rocky Mountains offer a variety of transportation options for your wedding celebration. Often a fun way to express yourselves as a couple, you can find a wedding transportation company that offers a unique form of transportation for your guests. From luxury SUVs to helicopters, you can find a way to transport your guests that will get them to and from your wedding day in style.

Photographer: Candice Marie Photography // Transportation: Blackcomb Helicopters

Three: Costs and Packages

Budgets are key in planning a wedding, which means you must consider the cost of wedding transportation when creating your wedding budget. Work with the local transportation company near your wedding venue to go through their offerings and packages that best suit your budget and needs. Most places will work directly with you to create a custom package that ensures a seamless transportation experience for you and your guests.

Photographer: Steve Torres // Transportation: Lake Coeur D’Alene Cruises

Four: Logistics and Routes 

Whether your wedding venues has limited on-site parking or you want to ensure your guests safety after a night of drinking and dancing, wedding transportation ensures that guests and the wedding party can move between venues effortlessly. Work with your transportation company on logistics of the day so your venue doesn’t get overwhelmed with individual guest cars and everyone can make it home safely after celebrating your new union.

Photographer: Elliott Ross // Transportation: Telluride Sleighs and Wagons


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Five: Timing and Scheduling

Providing wedding transportation for your guests means your wedding day timeline will remain on schedule. While there is a chance that guests may miss a shuttle or traffic becomes an issue, most wedding shuttles are strict on time and gives you a piece of mind that your guests will arrive with plenty of time to settle in to watch you say your ‘I do’s.’ Wedding transportation at the end of the night guarantees that your guests will leave the venue on time if there is a set time of when you need to be out of the venue for the evening.

Photographer: Candids with Cait // Transportation: Cloud Peak Ballooning

Wedding transportation is a great way to provide a safe and easy way for your guests to get to and from any wedding weekend festivities. Check out our Vendor Collective for the best of the best wedding transportation companies in the Rocky Mountains and start planning an important part of your dream wedding day today!

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