Questions to Ask Before Hiring A Live Wedding Band

June 15, 2024
Questions to Ask Before Hiring A Live Wedding Band

When it comes to planning your big day, selecting the perfect live wedding band is no small task! A live band can bring an unparalleled level of fun, energy, and excitement to your wedding reception, making it an unforgettable experience for you and your guests. If you’re looking for a live wedding band that will have everyone on their feet and create lasting memories, then look no further than Jukebox Boise! As one of the top wedding bands in the industry, they understand the diverse needs of couples and their unique visions. Keep reading for a list of important questions to ask when looking for the perfect live wedding band. Plus, get to know Jukebox Boise and what some of their answers are!

Photos by Brooke Taelor Photographer

Photo by Siobhan Stanton Photography

We’re sharing 24 questions to ask before hiring a live wedding band in a FREE download!

Print the following pages to take with you when you meet with a potential wedding band, or have them handy during your phone call.

Photos by Erin Perkins

Photo by Anna Perevertaylo Photography 

Hiring a live band can seem daunting, especially with the potential costs involved. But don’t worry – we’re here to guide you through the process. For couples who see hiring a live band as a crucial element in realizing their dream wedding, the process can feel overwhelming, especially if it’s their first time. So, where should you start? What questions should you ask, and why are they important? What should you look for, and where should you look?

A great starting point is to visit our website, where we feature a curated selection of top-notch wedding vendors, including amazing live bands like Jukebox Boise. These professionals are deeply involved in the wedding industry and understand how to bring your unique vision to life. Once you’ve identified a band that seems like a good fit, the next step is to check their availability for your specific date and location. One of the first questions to ask is, “Are you available on my desired date and time?” Make sure you confirm this before scheduling a meeting!

Once availability is confirmed, it’s advisable to schedule a call or a video chat to meet the prospective bandleader, assess compatibility, ask pertinent questions, and provide enough information to receive a formal quote.

Photo by Betsi Ewing Photography

Photos by Kendra Sutton Photography

Photo by Merissa Lambert Photography 

Here are some essential questions to guide your conversation:

  1. Are you a traditional band or an agency? – A band is a group of musicians that always performs together, whereas an agency has many musicians and assembles a group for your event. Knowing this will help you understand the consistency and chemistry of the group.
  2. How long have you been in business? – Longevity in the business often reflects reliability and experience, though some newer bands can also be excellent. Determine your own risk tolerance.
  3. Can I see a complete song list? – This should be available upon request and will give you an idea of their repertoire and flexibility.
  4. What services are included with the band? – Does the band provide MC work, DJ between sets, or entertainment planning? Clarifying this ensures there are no surprises later on.
  5. Do you have a sound man or do you mix your own sound? – For smaller affairs, a band can manage on their own, but for larger events, a dedicated soundman is essential for quality sound.
  6. What lighting do you provide? – Bands should at least provide basic lighting necessary to light the stage. Anything more is a bonus.
  7. Can you provide our stage? – If your venue doesn’t provide staging, some bands can offer it for a fee. Check this in advance.
  8. Where is the best place to see live performance video? – With social media, you should expect to find plenty of live videos. Lack of live performance footage can be a red flag.
  9. Do you charge by the hour or by the event? – Understanding their pricing structure will help you budget accordingly.
  10. What is your booking process? – Typically, it involves a meeting, formal quote, agreement, and deposit. Knowing this helps you plan your next steps.
  11. Do you have a stage plot with staging dimensions and speaker placement outlined? – This is crucial for planning your event setup.
  12. Does the band have liability insurance? – The only acceptable answer here is yes.
  13. Are there any additional fees for sound, lighting, and technicians? – Ensure you know what’s included and what might incur extra costs.
  14. What is your payment schedule like and how long before the wedding do I need to pay the full amount? – Typical arrangements are a deposit with the final payment due a couple of weeks before the event.
  15. Is there a cancellation policy if I need to reschedule or cancel my event? – Policies vary, so it’s important to know this upfront.
  16. Do you have verified reviews that we can read? – Reviews give insight into other couples’ experiences and can be very telling.
  17. How much input do we have on the song selection for our event? – If having control over the playlist is important to you, clarify how many songs you can choose.
  18. How many vendor meals will be required? – This is a budget consideration and good to know in advance.
  19. How much time do you need to load in/out? – This can affect your timeline and coordination with the venue.
  20. What is your entertainment planning process for a wedding? – A well-organized band should have a clear process for managing the entertainment aspect of your wedding.
  21. Do you use music stands or iPads up front? – This choice can reflect the band’s commitment to seamless interaction with their audience. While not inherently negative, understanding their purpose can provide insights into their performance style.
  22. Will you learn new songs for our wedding? – Most bands will learn your first dance song, but anything more is a bonus.
  23. What do you do to help keep the party going during breaks? – Bands need breaks, so find out how they keep the energy up when they’re not playing.
  24. Are there travel fees associated with my event? If so, how much and how are they calculated? – Ensure you understand all potential travel-related costs.

Photos by Brooke Taelor Photographer

By asking these questions, you can ensure you’re making an informed decision when hiring a live wedding band. For an excellent example of a band that ticks all these boxes, be sure to check out Jukebox Boise. They bring energy, professionalism, and a personal touch to every event, making your special day truly unforgettable.

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