Printable Wedding Flower Checklist & Budgeting Guide for Your Big Day 

February 15, 2023
Printable Wedding Flower Checklist & Budgeting Guide for Your Big Day 

Photo by Kristyn Harder Photography

Florals are one of the biggest items on a wedding checklist. When you first begin planning your wedding, deciding on flowers is typically one of the most exciting tasks. You research bouquets on Pinterest, create color inspirations, and excitedly send photos to your friends. 

But when it’s time to sit down and budget out floral arrangements for your wedding, you’ll soon realize what a monumental task it is. There are bouquets, table centerpieces, aisle decor, arch pieces, boutonnieres, floral chandeliers, rose petals, and more. You frantically take out your wedding planning notebook to scribble down as many details as possible, but before you know it, the organization has gone awry, and you’re left trying to piece together your original thoughts. 

Florals are one of the best parts of planning a wedding, and it shouldn’t be stressful. Our friends at Flowers by Janie in Calgary, Alberta, Canada, have created a downloadable wedding flower checklist and guide to help you through the entire process, ensuring no floral detail is missed. With over a decade of experience in the floral industry, they’ve covered everything from ceremony florals to cocktail flowers & personal flowers. Read through this entire wedding flower checklist and download the guide at the end. Happy planning!

Photo by Tara Whittaker Photography

Wedding Flower Checklist (Downloadable Guides Below) 

1. Ceremony Flowers 

First up, ceremony flowers! This is the first impression of your wedding for guests, and whether you want to keep it simple with a few additional floral touches or have an aisleway lined with extravagant floral arrangements, here is everything you could possibly need for your ceremony: 

  • Welcome sign 
  • Pedestal arrangements 
  • Floral hedges
  • Aisle Decor
  • Rose Petals 
  • Archway
  • Gazebo florals
  • Mantel florals
  • Ceiling/chandelier florals
  • Window sill florals
  • Tree florals

Photo by Natalie Andrusiak Photography

2. Cocktail Hour Florals 

Cocktail hour allows guests to relax, mingle, and await the reception after the ceremony. You want this space to be warm, welcoming, and inviting, and often florals are the perfect addition to achieve that overall look & feel. Here are all the options for cocktail hour floral arrangements: 

  • Escort card table
  • Entrance arrangements
  • Cocktail tables
  • Cocktail table ties
  • Bar arrangement
  • Gift table
  • Memorial table
  • Lounge florals
  • Guest book table
  • Bar shelf florals 

Photo by Natalie Andrusiak Photography

3. Reception

Receptions can be grand displays of florals everywhere the eye meets or intricate small floral displays that add little details throughout the room. No matter your preference, reception flowers are one of the key elements to tying together your big day. Here are all the options Flowers by Janie recommends for reception floral arrangements: 

  • Seating chart flowers
  • Head table
  • Chair back flowers 
  • Guest tables
  • Individual place setting
  • Ceiling/chandelier florals
  • Cake flowers
  • DJ table flowers
  • Washroom flowers
  • Tent entrance/post florals
  • Floating flowers 

Photo by Corrina Walker Photography

4. Individual Flowers 

Lastly, but possibly most importantly, are the individual florals for your wedding day. Flowers by Janie has broken this down into two sections: for the bride and bridesmaids and the groom and groomsmen. Individual flowers can be perfect for those closest to you, such as your mom, grandmother, or siblings. Here are individual florals to consider for your wedding day. 

For her: 

  • Bridal bouquet
  • Bridal toss bouquet 
  • Bridal hair florals
  • Bridesmaid bouquets
  • Bridemaids hair florals
  • Bridesman boutonniere 
  • Flower girl bouquet 
  • Flower girl hair florals
  • Mother’s wrist corsage 
  • Grandmothers wrist corsage 
  • Special female wrist corsage 
  • Officiant wrist corsage 

For him: 

  • Groom boutonniere
  • Groomsmen boutonniere
  • Groomswomen boutonniere
  • Ring bearer boutonniere
  • Father’s boutonniere
  • Grandfathers boutonniere
  • Special male boutonniere
  • Officiant boutonniere
  • MC boutonniere
  • Dog collar 
  • Flat lay flowers

Photo by Allison Seto

Download the Entire Wedding Flower Checklist 

Below we’ve compiled every checklist discussed into one master Wedding Flower Checklist created for Flowers by Janie into one master document that can be downloaded and printed to help keep you organized during wedding planning. It might not be a bad idea to also set aside a little bit of extra money for miscellaneous flowers. Flowers by Janie says that it saves some couples a great deal of stress in case they want extra flowers somewhere on the wedding day. 

If you have additional questions on wedding florals or need a quote based on your wedding flower checklist preferences, contact Flowers by Janie at or 403-700-8299.

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